Vision Computer Programming Services, Inc.

Please click on the link in the left column to view and print these pages. You’ll find these step-by-steps easy to use and helpful for any new staff members learning the Member Tracking System.

Click here for new 30 minute recorded webinars on a variety of Member Tracking System topics

Document Title	Description
Activity / General Attendance Setup	Setup Activities including General Attendance for Quick Entry scanning
Advance to Next School Grade	Advance Members from one school grade to the next annually
Authorized to Pickup Members	Choose and record who is picking up your members
Auto-Billing Members	Create billing scenarios to easily bill large groups of members on a regular basis
Backup Member Tracking System	Backup data onto a flash drive or CD
Backup Organization Information at Admin Office - Import at Sites	Backup the Organization Information/Standards at your admin site and import at each of your satellite sites
Backup data at site - Import at admin office	Backup the data at a satellite site and import into admin office master file
Bar Code Font & Scanner Setup	Install the bar code font and scanner to use the Quick Entry section for scanning
Billing Members	Bill Members for Attendance or specific programs
Compact & Repair Data & Standards	Data cleanup tool
Custom Fields	Add Custom fields and build custom reports
Custom Member List	How to customize Member List reports
Duplicate Members - Avoiding	How to avoid entering duplicate members in the program
Duplicate Members - Cleanup	How to cleanup duplicate members in the database
Duplicate Members - Report	How to pull a duplicate members report
NEW Enrollment Examples	View various enrollment examples for members
Entering Members	How to Enter new Members in the program
Edit Data	How to edit incorrect data
Find and Fix Missing Data	How to find and fix missing data
First Time Set-up	How to install as a new program
Groups	Create and use Groups efficiently
NEW Guidance and Accidents	Create Guidance and Accident records and reports
Households and People	How to consolidate households and people
ID Cards and Certificates	Use the layout editor to build custom ID Cards
Installing Member Tracking on a Server	Install Member Tracking on a server and workstations on a network
Installing Member Tracking on a Single Workstation	Install Member Tracking on an individual workstation
Other Youth Served	How to track Other Youth Served
Picture Taking for Members and Staff	Easily take and store pictures for use on ID Cards and Attendance Scanning
Picture Taking with Web Camera	Easily take and store pictures for use on ID Cards and Attendance Scanning
Quick Entry	How to use the Quick Entry feature
Re-Assign Membership Numbers	Allows the user to renumber the members in the program
Re-enrolling Members	Re-enroll your members for a new year
Reports	Build hundreds of reports
NEW Report - Activity Reports	Review activity participation by your members
NEW Report - Activities Attended in 1 Week	Displays all chosen activities that members have participated in for a 1 week (5, 6 or 7 day) period
Report - Age, Ethnicity, Gender	Review demographic information
NEW Report - Annual Payment Summary	Display payments for a year for easy tax reporting
Annual Report - 2008	How to pull the 2008 BGCA Annual Report
Annual Report - 2009	How to pull the 2009 BGCA Annual Report
Report - Attendance Frequency Reports	Display members frequency of attendance in a chosen time period
Report - Average Daily Attendance	Display average attendance for any chosen period of time
Report - Birthdays Report	Print a birthday list or certificates for chosen members
NEW Report - Custom Staff/Volunteer List	Create unlimited Custom Staff/Volunteer lists
Report - Custom Statistics Summary	Create your own custom statistics reports with a variety of fields with counts or percentages or both
Report - Expiration List	Print a list of members who have expired and enlist a volunteer to call them to keep your enrollment numbers up
Report - Medical Information	Print a list of members that have medical issues or take medication
Report - Multi-Column Days in Attendance	Display attendance counts for up to 8 time frames and activities
Scheduled Maintenance Activities	Perform these maintenance items to keep your data in good condition
School vs. Summer Enrollment	Enrollment practices for school year vs summer
Staff and Volunteer Scanning	Track attendance and print time sheets for staff and volunteers
NEW Staff Hours to Grants	Track staff hours and allocation time to specific grants
NEW Surveys / Outcome Measurement	Create surveys and track outcome measurement for your members
Thumb Drive	Thumb drive data transfer
Universal Selection Engine	How to use the Universal Selection Engine to filter the members that will be displayed on your screens and reports
Update Age Groups	Update Age Groups for members who have had birthdays
Upgrading Member Tracking from our website	Download and install the latest enhancements
Users and Security	Information on users and security

Vision Computer Programming Services, Inc.
685 Main Street, Suite C
Safety Harbor, FL 34695
(888) 425-6964
Email: email@visioncps.com
Web Page: www.visioncps.com