QUICK TIPS
Scheduled Maintenance Activities

Member Tracking System offers a scheduled maintenance activities screen to assist you in keeping your data in the best shape possible.

Upon opening Member Tracking System, you may get a pop-up with a list of activities to be performed. 

        These activities will be:
                  Back-up Data **
                  Compact & Repair Data and Standards **
                  Compact & Repair Program File
                  Update Age Groups
                  Find & Fix Missing Member Data
                  Repair/Resolve Household Occupant Records
                  Edit Data
                  Find & Fix Missing Staff Data
                  Back-up Organization Information and Standards
                  Clean up Sessions and U.S.E. Temp tables
                  Reset Autonumber Seed Values **
                  Charge/Payment Imbalances
                  Delete Unattended Activity Sessions
                  Update Holidays Table in Org Info
                  Change Expired Membership Numbers

        **PLEASE NOTE: SQL users will not need to perform these activities since they are unnecessary for SQL databases.  

You will see the activity, with the recommended frequency of this maintenance activity, the last time this was performed, and the date due.

To perform the first activity, double-click on the maintenance activity.  You may then receive an additional screen pop-up, where you can begin your procedure. 

If you need to postpone the maintenance activities:
      Select the procedure
      Select a period of time under the Remind Me Again In: section
      Click “Snooze”
      Or click Snooze All One Day button

Should you want to go to the scheduled maintenance activities screen after snoozing or going to the Main Menu:
      Open Procedures
      Click on the Tools tab
      Click on Member Tracking System Maintenance activities

This will allow you to see all activities that are suggested to keep your Member Tracking System working effectively and efficiently.  To go to a selected activity, select the activity and click on the Open Procedure Form.  Each Procedure will contain its own instructions on what exactly it is and how to use it.

You can modify the frequency of the activity as well, but we strongly recommend all of these maintenance activities to be done on a regular basis. 

Explanation of Terms:
Maintenance Activity:  the name or description of the Procedure that should be performed regularly to ensure the integrity of Member Tracking System

Frequency:  how often Vision Computer Programming Services, Inc., recommends a User perform this Maintenance Activity

Due:  the calculated Date when the Maintenance Procedure should be performed next

Last Performed:  each time the Procedure is performed by a User, the date is stored

Last Reminder:  the last time a pop-up came up during sign-in to Member Tracking reminding a valid User to perform the Procedure 

User Who Last Snoozed:  the User Name of the User who clicked the 'Snooze' button on the pop-up reminder

Last Snooze Duration:  when a User clicks the 'Snooze' button on the Maintenance Activity pop-up form, that User selects a period of time to postpone the Activity

Next Reminder:  the date when another pop-up reminder will be sent for Users who have Permission to see these reminders
    -  If the Activity is not past due, then the Next Reminder date = the next date the Activity is due
    -  If the Activity IS past due, then the Next Reminder date = the number of 'Snooze' days after the Last Reminder

As with many of our screen, please click on the Blue ? mark to read additional information on this section. 

Vision Computer Programming Services, Inc.
685 Main Street, Suite C
Safety Harbor, FL 34695
(888) 425-6964
Email: email@visioncps.com 
Web Page: www.visioncps.com

Contents Copyright ©2011 Vision Computer Programming Services, Inc.