Quick Tips










Vision Computer Programming Services, Inc.
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QUICK TIPS
 Backup Data from club site to the main office for consolidation

Follow these steps if you are a multi-site organization and want to import your data into one data file in order to pull organization-wide reports.

NOTE:  ALL CLUB SITES AND THE ADMINISTRATIVE OFFICE MUST BE ON THE SAME VERSION OF MEMBER TRACKING SYSTEM.

  1. At the satellite site open the Member Tracking System to the Main Menu

  2. Click on the Procedures button

  3. Click on the Compact and Repair Data and Standards button

  4. Click OK after reading the information

  5. A window will appear that displays a message “A backup has been made to your C:\MTS7backup folder. Click to continue the Repair and Compact Procedure”

  6.  Click OK

  7. A window will appear that displays a message “The compact and repair is complete!”

  8. Click OK

  9. Click Close on the Compact and Repair screen

  10. You are now back on the Procedures window

  11. Click on the Backup all Data and Pictures button – CD’s must use the CD writing software to make backups

  12. PLEASE READ THE INSTRUCTIONS ON THE SCREEN

  13. Choose a path where the Data and Pictures will be backed up to by clicking on the yellow folder at the end of the blank white box  (Flash Drives are PREFERRED)

  14. Optionally click the Compressed File checkbox if you do not have a lot of space in the location that you want to backup

  15. Click on the Backup Data to Disk button

  16. A window will appear that asks you to “Verify a disk or other media is ready in … and Press OK”

  17. Click OK

  18. A window will appear that says “Your backup is complete”

  19. Click OK and close out of this screen

  20. Take your CD, Zip Disk or Flash drive to the main office

  21. The main office will take your media and insert it in to their computer – NOTE: All files must be UNZIPPED before importing

  22. Open the Member Tracking System

  23. Click on the Procedures button

  24. Click on the Import Data from Disk button

  25. PLEASE READ THE INSTRUCTIONS ON THE SCREEN and use the import method that best meets your needs

  26.  Import Data From Disk Using Record Transfer – NOTE: THIS OPTION TAKES A LONG TIME TO IMPORT because it is importing each record one at a time.

  27. Double click on the white box under the Data Path and browse to the location of the data on the Flash Drive or CD

  28. Double click on the Mts7Data.mdb or click on it and click Open

  29. Click on the Select checkbox next to the data file that you would like to import

  30. Optionally choose to Import Activities, Attendance & User Log Data that occurred on or after:  
    NOTE: If you import your data on a regular basis then you do not need to import all of the data every time.  Fill in a date that is 1 day PRIOR to the last time you imported.  This will only bring in the current data and take a little less time to complete

  31. Click the Import button

  32. A message “A Quick Backup will be made before the Import” will appear, click OK

  33. A message “A backup has been made to your C:\Mts7backup\” will appear, click OK

  34. A message “The Import of the ‘Selected’ files will now start” will appear, click OK

  35. The backup will proceed and give a message “Import of Data is Complete…”, click OK, click Close

  36. Import Data From Disk Using Batch Transfer – NOTE: THIS OPTION TAKES A SHORTER AMOUNT OF TIME TO IMPORT.

  37. Double click on the white box under the Data Path and browse to the location of the data on the Flash Drive or CD

  38. Double click on the Mts7Data.mdb or click on it and click Open

  39. Click on the Select checkbox next to the data file that you would like to import

  40. Optionally choose to ‘Only include Activities on/after: fill in a date here’
    NOTE: If you import your data on a regular basis then you do not need to import all of the data every time.  Fill in a date that is 1 day PRIOR to the last time you imported.  This will only bring in the current data and takes less time to complete

  41. Click on the Process All Data button at the bottom of the form

  42. A message “A Quick Backup will be made before the Import” will appear, click OK

  43. A message “A backup has been made to your C:\Mts7backup\...” will appear, click OK

  44. Then click on the Import button

  45. The import will proceed and give a message “Import of Data complete”, click OK

  46. Close out of the Select Data Import Method window and the Procedures window and review the data that was just imported into your master file to make sure everything was transferred in.

NOTE:  Steps 1-20 are performed ONLY at the satellite units
           Steps 21-46 are performed ONLY at the main office

Both of the import routines will allow you to import more than 1 file at a time.  You can set it up to perform the import and go to lunch or home for the day and come back in and the data will be imported.

NOTE:  ALL CLUB SITES AND THE ADMINISTRATIVE OFFICE MUST BE ON THE SAME VERSION OF MEMBER TRACKING SYSTEM.

 

Vision Computer Programming Services, Inc.
685 Main Street, Suite C
Safety Harbor, FL 34695
(888) 425-6964
Email: email@visioncps.com 
Web Page: www.visioncps.com

Contents Copyright ©2010 Vision Computer Programming Services, Inc.