QUICK TIPS
Using the "Authorized to Pick Up" Feature

For those of you who are required to have a signature or record of who is picking up your members and wish to use Member Tracking System to record this information, the following steps will guide you through the process of having the contacts show when the member is scanned out of your facility. 

1.   From the Main Menu click on Organization Information/Standards, enter your name and click I Understand
2.   Go to the Activities tab.
3.   On the General Attendance Activity there is a check box for “A Parent/Guardian must be named to pick up a
      member from this Activity” Put a check mark in the box. (You may do this for any activity.)
4.   Close Organization Information/Standards
5.   You must go to the individual’s member record that requires a Parent/Guardian Pick Up. On the right side, under
      the membership Status is a place to choose “This Member DOES/DOES NOT require a P/G Pickup” This must be
      changed to DOES for every member who needs it.
6.   Go to the Contacts tab and be sure that all who are authorized to pick up a member have a check mark in the
      “Auth To Pickup Member” box.
7.   Go to Quick Entry, click Quick Entry Settings button at bottom of screen, click Station Settings Page 2 tab and
      change “Show Contacts during Scan Out” to YES! Click Save Settings and Close.
8.   After the member scans out and the staff confirms it is the correct member a screen will pop up showing all
      contacts. Choose the correct contact and make sure they are marked as yes, authorized to pick up.
9.   Select sign out method, with our without Parent/Guardian/Contact Pickup
10. To see a record of who picked up a member:
        a) While in Quick Entry, click on Locate Member (Binoculars in top right corner), scan the card, type in the
            member number or the name
        b) OR Click on the Attendance Calendar and find the member you are looking for and double click on the x for
            the day in question.
        c) OR Go to the Members from the Main Menu, Click on the Calendars/Activities tab, find the day in question
            and double click on the x

NOTE:  This feature will NOT work if you are using Unattended Operation for Quick Entry or if you are using Simple Attendance.

Vision Computer Programming Services, Inc.
685 Main Street, Suite C
Safety Harbor, FL 34695
(888) 425-6964
Email: email@visioncps.com 
Web Page: www.visioncps.com

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