QUICK TIPS
Other Youth Served/Community Outreach Tracking

There are 2 ways to track Other Youth Served/Community Outreach in the Member Tracking System.

(A) If you are gathering basic demographic data then you will add your Other members into the program with a Membership Type and possibly Membership Status of "Other Youth Served or Community Outreach":

1. Open the Organization Information from the Main Menu and enter your name

2. Click on the Member Types tab

3. Add a new Member Type named Other Youth Served or Community Outreach

4. Click on the Member Status tab

5. Add the same status and select where to show/view this new status type

6. Go to the Members screen and add the new people (or modify existing Members) with a Member Type and/or Member Status of Other Youth Served or Community Outreach

7. Enter minimum information such as Gender, Ethnicity and Date of Birth

8. They must have a Membership Number and that number can be calculated right in with your regular membership numbers

9. When they attend any activity, type in their name in the Quick Entry section of the program so their attendance is counted

10. Reports can be pulled for the Member Type and/or Member Status of Other Youth Served or Community Outreach for any time period by selecting that Type or Status in the Universal Selection Engine.
NOTE:  This option will give you unduplicated numbers for reporting purposes.

(B) If you are just gathering a count of the Other Youth Served or Community Outreach then you will simply add a number in the "Other Members" field in the Activities section of the program:

1. Add an activity to the Organization Information such as Baseball Game

2. Schedule the activity in the Activities section

3. Use Quick Entry to get your regular members attendance into the activity

4. Go to the Activities screen from the Main Menu

5. Find the Activity on the calendar and double click on it

6. On the Session Details screen on the left center, there are 2 fields "Other Members" and  "Non-Members"

7. Fill in a count of the Other Youth Served or Community Outreach in the Other Members field

8. The Activity Reports will show a count of your Members and Other Youth Served for each Activity
NOTE:  This option will give you duplicated numbers.

NOTE: Other Youth Served/Community Outreach are those people who attend an activity at or with your organization who are not yet members.  The goal is to enroll those people to become Members.

Vision Computer Programming Services, Inc.
685 Main Street, Suite C
Safety Harbor, FL 34695
(888) 425-6964
Email: email@visioncps.com 
Web Page: www.visioncps.com

Contents Copyright ©2011 Vision Computer Programming Services, Inc.